Do we need file-sharing tools when we have email? As a business owner, if you’ve found yourself asking this question, then the answer is yes. There are so many disadvantages in using an email for every of your company’s file-sharing needs. You run a security risk, and the unnecessary email trail would be stressful for your employees to go over. That being said, you need an effective medium through which you can communicate instantly with your colleagues. If you’re interested in avoiding these drawbacks and streamlining your file-sharing process, consider exploring secure file transfer tools to learn more.
File-sharing is the process of transferring information between multiple computers over a local network using software that allows the transfer of data. This enables users to share various files, programs, music, videos, pictures, and documents.
Many file-sharing applications are available today, ranging from the straightforward ones to the more complex ones that allow for the transfer of large amounts of data. Here are five file-sharing tools you would need for your business.
1. PDFBear
While PDFBear isn’t precisely a file-sharing tool, it is a conversion tool that lets you change the format of your files and transfer it directly from the platform. With PDFBear, you can edit and repair PDF files that are damaged. This is especially helpful when you’re working with tons of files.
PDF Bears is a free software utility that provides users with high-quality and speed file conversion from PDF documents. Unlike other PDF tools available, it provides you with fast conversion functionality. With the help of this utility, you can convert a variety of PDF documents into formats like XLS, PPT, DOC, and much more. This utility is very much beneficial as it reduces your time while working on documents.
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PDF bear allows you to upload and download various formats of documents with ease. All you need to do is upload the PDF file from your computer to the site and then start the work of converting the PDF to your desired format.
You don’t have to be a technical wizard to use PDFBear; all you need is a basic understanding of the computer, along with basic knowledge about the file formats.
2. Dropbox
Dropbox is a popular personal web-based cloud storage service. It is an excellent way to back up your files quickly and easily. Dropbox allows you to upload your files to their secure online storage server with a simple click of the mouse. You can then use your Dropbox password to access and download your files at any time. The Dropbox software is compatible with most desktop computer systems. You can easily upload and download files to your laptop, smartphone, or tablet using Dropbox.
Dropbox is accessible by anyone with an internet connection. With this app service, you get to save and organize all your files in the cloud so that you can access them from any computer with an internet connection. If you use Dropbox often, it makes sense to sign up for its paid account to unlock more features.
3. ProofHub
Proof Hub is a potent project management tool that allows you to collaborate and share documents effectively with your team. Whether you’re an in-house group leader or a remote team, ProofHub helps you do effective real-time project management quickly. ProofHub enables you to quickly see the status of work by a group or project. A simple click of the mouse will display the status of each item in the list. So you’ll be able to see what your teammates are working on.
One other significant advantage of Proofhub is that it makes online collaboration easier. Team managers dealing with several groups of people have problems with figuring out which tools to use and how to manage their time. When teams are operating collaboratively, project managers can spend more time taking care of day-to-day tasks and less time managing their teams.
4. FileCloud
FileCloud is the industry’s leading cloud-based file-sharing platform, offering business users instant, real-time access to their files wherever they are in the world. Users can upload, download and synchronize all kinds of documents – PDFs, images, spreadsheets, video, and audio files – right from their personal computers. File clouds have complete encryption features built-in to ensure the privacy and integrity of documents.
This new cloud technology also gives users the ability to secure shared folders and documents through two-factor authentication systems. Filecloud also offers clients the power to share business files through the use of their applications securely.
5. Egnyte
Egnyte is an ideal solution for companies looking to improve their internal productivity. It is a file-sharing application that allows you to organize all your files in one place without any problems. It is an open-source web-based file management platform.
Egnyte is a cloud-based file synchronization solution designed for businesses. It offers robust encryption, file locking, access control for both confidential and shared files.
In Conclusion
File-sharing is a sensitive part of any organization. You run the risk of exposing business secrets to a competitor, or mishandling clients’ files, leading to a lawsuit. Using methods like email would prove ineffective for companies that handle large amounts of files daily.
You can make use of any of these tools mentioned above for your file-sharing needs. Some are web-based, and others come with an application. The application has to be installed for you to be able to use it and be connected to a network. New programs are launched frequently; visit Greenfly to see alternatives.
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